After-school club software built around the afternoon handover
From the school collection to the final sign-out, your team needs to know who is expected, which session they have booked and who can collect them. CoB connects those details to each booking and child record.
Offer short, full and overlapping after-school sessions
Create different afternoon sessions, set booking and cancellation deadlines, and offer regular or ad-hoc places. Parents see the sessions available to them through their online account or the parent booking app.
For example, a club might offer 3pm–4pm, 3pm–5pm and 3pm–6pm sessions. CoB supports a shared simultaneous capacity across overlapping sessions, so the places booked across those options count towards the same limit. You can also adjust capacity for individual days and enable waiting lists.
Connect school pickups and collection registers
Daily electronic and printable registers are generated from bookings. Staff can see attendance, parent notes, emergency contacts, medical and allergy information, and authorised collectors while recording sign-in and sign-out.
If you collect children from school, CoB also supports walking-bus routes and pickup capacity. Read the school pickup and bus-capacity example.
Manage payments, drop-ins and late collections
Keep booking charges, invoices, statements and parent balances together. CoB supports online card payments and account management for childcare vouchers and Tax-Free Childcare payments.
Staff can add unexpected sessions through the electronic register. Configured same-day rates and late-collection fees can be applied to the parent account. Your booking rules and fee settings determine how these are handled.
Explore late-fee settings or view current software pricing and payment charges.
Keep parents informed throughout the session
Parents can check bookings and balances, add booking notes and receive messages through the parent app. Sign-in and sign-out notifications help families follow attendance updates. Your team can also use email communication for club information.
After-school club booking system FAQs
Can CoB manage regular and occasional after-school bookings?
Yes. You can offer recurring booking arrangements and ad-hoc sessions, with the availability, deadlines and cancellation rules you set for your club.
Can overlapping after-school sessions share a capacity limit?
Yes. CoB supports simultaneous capacity across overlapping sessions, allowing different collection times to draw on a shared limit. Individual session or day capacities can also be adjusted.
Can the system handle school pickups and walking buses?
Yes. Walking-bus and pickup-capacity tools help organise children travelling from school to your club. You can review this alongside your session setup during the demo.
Can we run a breakfast club as well?
Yes. Morning and afternoon sessions can be managed in the same CoB system, with their own times, booking rules and registers.
See CoB working with your club’s sessions
Try a free 30-day demo and talk through your booking rules, registers, payments and locations. Training and support are included.
Start Your Free Demo