Childcare online Booking
Simplifying Childcare, One Click at a Time
Welcome to Childcare online Booking! Whether you’re running a nursery, daycare, or after-school program, our tools make administration simple, secure, and stress-free. Embrace smart solutions designed to streamline your operations, improve communication with parents, and focus on what matters most – delivering exceptional care for children.
Digital Documents
Electronic registers are automatically generated and updated in real-time based on live bookings. Invoices, payment receipts are emailed to parents. Account statements are seamlessly created, and made available for parents to download from their accounts. This automation saves significant time and eliminates errors associated with manual data entry.
24/7 Online Bookings
With a sleek, mobile-friendly interface and 24/7 online access, parents can book sessions in just seconds. They can effortlessly download invoices, view account statements, and track upcoming bookings—all in one convenient platform.
Customise
Easily customise consent forms, tailor registers to your needs, set up flexible cancellation policies, late fees, and create a variety of discounts and payment options. Plus, we can seamlessly align your system with your website or brand for a cohesive and professional look.
Admin Reporting
Effortlessly access detailed booking data, occupancy levels, payments, debtors, and more—all in one place. Gain deeper insights by drilling down into specific periods, activities, or sessions, whether for a single location or multiple sites. With flexible reporting, you can easily export data into CSV or Excel formats for further analysis, helping you make informed decisions and stay on top of your operations.
Safe Guarding
Safely store and access vital information, including medical & allergy details, emergency contacts, authorized collectors, custom notes, check-in/out times, and accident records—all in one secure and organised system. Say goodbye to filing & deciphering handwritten forms. Our platform streamlines internal information sharing and enhances communication with parents, ensuring everyone stays informed and up to date.
Discounts & Late Fees
Effortlessly set up a range of discounts, including sibling and weekly discounts, staff perks, early bird offers, promotion codes, and discounts for free childcare entitlements. Create your own late fee penalities. Encourage bookings and boost attendance with early booking incentives and promotional codes, helping you maximize session participation while providing added value for parents.
Payment Types
Offer parents a variety of payment options, including childcare vouchers, NCS vouchers, and Tax-Free Childcare. Setup custom payment types and integrate your own payment gateway to enable online payments, helping to significantly reduce debt levels and enhance cash flow for your business.
Communication
Streamline communication with our powerful mail merge feature, allowing you to send bulk newsletters, complete with attachments, in just a few clicks. Effortlessly share safeguarding reports, manage waitlists, & tailor your messaging with advanced filtering options to create targeted email lists. Whether you’re reaching out to specific groups or your entire audience, our system ensures your communications are efficient, professional, & highly effective marketing.
Time to put your Childcare administration & compliance online
Our Childcare online Booking (CoB) system is proven to reduce your club administration by up to 80%. Whether you run an after school club, breakfast club, Sports club or holiday club, CoB has been developed for all your wraparound care needs. It will also help you with OFSTED, Early Years Foundation Stage (EYFS) compliance, Safeguarding and Data Protection (GDPR).
Everything you need is included in CoB, it’s an ‘All in One’ solution, unlike other childcare booking software providers there are no extras or hidden costs. It doesn’t matter whether you have one location or multiple locations we charge a small monthly transaction fee (25% discount for OOSA), setup, training, support and upgrades are all included in your rate.
So it’s time to ditch all the paperwork and administrative headache and go digital.
The ‘all in one’ childcare booking software
Let Busy Parents Book Anytime, Anywhere – CoB Handles the Rest
Our user-friendly booking system is designed with busy parents in mind. Fully mobile-optimized, it works seamlessly like any top-tier childcare booking app, giving parents the freedom to book childcare 24/7 at their convenience.
With just two clicks, parents can secure their bookings quickly and easily. Confirmation is sent instantly via email, making the process hassle-free.
As bookings roll in, the system takes care of the admin for you. Registers are automatically generated, detailed reports are created, and payments are managed. All that’s left for you is to sign them in – and yes, even that can be done digitally!
Childcare registers, Safeguarding reporting, forms and sign-in
Registers are automatically created, if your after school club or breakfast club has multiple locations you can have location managers that only see their registers and sign-in information. You can easily control if parents can cancel, or set cut off times to prevent last minute bookings, ideal to help control staff numbers. Registers flag-up any important changes a parent has made to their child’s profile.
Electronic esign-in will allow you to maintain historical information ideal for OFSTED inspections, parents can sign using their finger or staff can sign-in on their behalf. You also have the option to apply late fees or add that unexpected ‘drop-in’.
Safeguarding incidents can be quickly and accurately be recorded. You will find a menu option for safeguarding that allows you to record a safeguarding incident that will then be displayed within a new widget on the dashboard, whilst the incident remains open.
Since using our COB system we have drastically reduced admin time and made parents happy! Two things you need to achieve when working with children! – would highly recommend.
Let’s Leap Childcare
Make chasing outstanding payments easy
Managing outstanding payments has never been easier. Our Childcare Online Booking (CoB) software streamlines the booking process for parents, reducing it to just two simple clicks. Parents can choose from a variety of standard payment methods or custom options that you create.
For unreconciled payment types, such as Childcare Vouchers, CoB offers multiple tools to help you manage outstanding balances efficiently, including automated reminders to prompt timely payments.
Reporting and exporting
The Reporting section in CoB gives you access to over 18 detailed reports, covering all aspects of your club’s financial and operational data. Key features include:
- Financial Reports: View outstanding payments, track account balances, and send reminders directly from the system.
- Attendance Summaries: Weekly attendance and summaries to monitor club activity.
- Customizable Insights: Generate specific reports to meet your unique needs.
Additionally, all data tables in CoB can be exported as CSV files, making it easy to import into tools like Microsoft Excel for deeper analysis and record-keeping.
Making life easier all round
Empower parents to manage their own bookings for breakfast clubs, after-school clubs, holiday clubs, or nurseries—anytime, anywhere. Whether they’re using a tablet, smartphone, or desktop computer, our Childcare Online Booking (CoB) software is designed to work seamlessly across all devices, including Windows, Android, and Apple. It’s completely device-independent.
With CoB, once a parent signs up for your childcare club, the system takes care of everything:
- Email Confirmations: Automatically sent for bookings and updates.
- Registration Forms: Streamlined and easy to complete.
- Emergency Contacts: Securely collected and stored.
- Authorized Collectors: Managed with ease.
Best of all, CoB complies fully with GDPR regulations, ensuring the highest standards of data privacy and security.
Free setup, lifetime support, training & upgrades
Everything is included in CoB, there are no upfront fees. We charge a small percentage on your monthly bookings, this includes initial setup, lifetime support & training along with any future updates.
If you would like to know more about our percentage rate charging, please contact us for a quote.
CoB 2.0 is included, we’re making our Childcare online Booking (CoB) software even better.
The Childcare Online Booking System has been a valued addition for our Breakfast and After School Club. It has dramatically cut down on our admin and given our parents much more flexibility, they love it! We would highly recommend the system and the support from Ayrmer
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