Simplifying Childcare, One Click at a Time
Running a nursery, wraparound club, or afterschool provision shouldn’t mean hours of admin. Childcare Online Booking gives you a powerful, easy-to-use system that automates bookings, streamlines registers, and keeps parents connected, all in one place.
Designed by childcare providers, for childcare providers, our platform helps you save time, stay compliant, and focus on what really matters: delivering outstanding care.
- Mobile App for Parents / Push Notifications
- Electronic Registers
- Record Staff Hours
- Build your own forms database
- Developed by Childcare Providers over 10 years
- Simple subscribtion signup
Digital Documents
Electronic registers auto-generated in real-time. Invoices and receipts emailed to parents. Statements available for download.
Mobile App & Notifications
Parents book sessions in seconds via the mobile app, 24/7. Push notifications for bookings and sign-in/out.
Fully Customisable
Tailor consent forms, registers, cancellation policies, late fees, discounts and payment options to your needs.
Admin Reporting
Access 18+ detailed reports covering bookings, occupancy, payments and debtors. Export to CSV or Excel.
Safeguarding
Store medical & allergy details, emergency contacts, authorised collectors, accident records, all secure and GDPR compliant
Discounts & Late Fees
Sibling discounts, early bird offers, promo codes, staff perks, and custom late fee penalties — all configurable.
Flexible Payments
Childcare vouchers, NCS vouchers, Tax-Free Childcare, custom payment types, and online payment gateway integration.
Communication
Mail merge for bulk newsletters with attachments. Advanced filtering for targeted email lists. Waitlist management and push notifications.
Time to put your Childcare administration and compliance online
Our Childcare online Booking (CoB) system is proven to reduce your club administration by up to 80%. Whether you run an after school club, breakfast club, Sports club or holiday club, CoB has been developed for all your wraparound care needs. It will also help you with OFSTED, Early Years Foundation Stage (EYFS) compliance, Safeguarding and Data Protection (GDPR).
Everything you need is included in CoB, it’s an ‘All in One’ solution, unlike other childcare booking software providers there are no extras or hidden costs. It doesn’t matter whether you have one location or multiple locations we charge a small monthly transaction fee (25% discount for OOSA), setup, training, support and upgrades are all included in your rate.
So it’s time to ditch all the paperwork and administrative headache and go digital.
The brilliant mobile app with push notifications parents love
Our user-friendly childcare booking app gives parents the freedom to book childcare 24/7, whenever it suits them. From their mobile device, parents can make bookings, pay for sessions, review statements, add notes to registers and receive instant notifications, all in one place.
Parents can access the app across multiple devices, including Apple and Android. Each device can receive push notifications, ensuring important updates are never missed. Schools and clubs can send instant messages, booking confirmations and real-time alerts when children are signed in or out.
As bookings come in, the system automatically generates registers, produces detailed reports and manages payments seamlessly, dramatically reducing admin time for childcare providers.
Parents can leave individual notes on each booking, or copy the same note across all selected bookings. The notes appear on the daily registers.
Smart Registers and Digital Sign-In
Registers are automatically generated, saving valuable time for your team. If your after school or breakfast club operates across multiple locations, you can assign location managers so they only access their own registers and sign-in data.
You remain in full control of bookings. Set cancellation rules, apply cut-off times to prevent last-minute bookings, and manage capacity more effectively, ideal for planning staff ratios. Registers also highlight any important updates made by parents to a child’s profile, ensuring your team always has the latest information.
Electronic sign-in provides a fully digital record of attendance, helping you maintain accurate historical data, ideal for OFSTED inspections. Parents can sign using their finger, or staff can sign children in on their behalf. You can also apply late fees, add unexpected ‘drop-in’ sessions, and choose whether medical or allergy alerts are displayed during sign-in.
Safeguarding is built in. Incidents can be recorded quickly and accurately via a dedicated safeguarding menu. Any active incident is clearly displayed on the dashboard, ensuring it remains visible and managed until resolved.
Your Forms, Your Way – Powerful Form Library
Create and manage your own digital form library with complete flexibility. Build custom forms such as accident reports or safeguarding records, tailored to capture exactly the information you need.
Store and organise submitted forms for future reference, creating a reliable digital record for your setting. Forms can be kept admin only or shared with parents, with the option to request electronic signatures for full compliance and accountability.
Reporting and Data Export
The reporting tools within CoB give you access to over 18 detailed reports, covering both financial and operational performance across your club.
Key features include:
- Financial reports: Monitor outstanding payments, track account balances, and send payment reminders directly from the system.
- Attendance summaries: View weekly attendance and activity trends to better understand usage and staffing needs.
- Custom reports: Generate tailored insights to suit the specific requirements of your club or organisation.
All data tables within CoB can be exported as CSV files, making it simple to import into tools like Microsoft Excel for deeper analysis, reporting, and record-keeping.
Time to put your childcare admin online
Empower parents to manage their own bookings for breakfast clubs, after-school clubs, holiday clubs, or nurseries—anytime, anywhere. Whether they’re using a tablet, smartphone, or desktop computer, our Childcare Online Booking (CoB) software is designed to work seamlessly across all devices, including Windows, Android, and Apple. It’s completely device-independent.
With CoB, once a parent signs up for your childcare club, the system takes care of everything:
- Email Confirmations: Automatically sent for bookings and updates.
- Registration Forms: Streamlined and easy to complete.
- Emergency Contacts: Securely collected and stored.
- Authorized Collectors: Managed with ease.
Best of all, CoB complies fully with GDPR regulations, ensuring the highest standards of data privacy and security.
No Setup Charge
Free Customisation
We include all training and support
No monthly fee, pay as go
Subscribtion based, no contract!
Single or multi-location support
Trusted by Childcare Providers
“Since using our COB system we have drastically reduced admin time and made parents happy! Two things you need to achieve when working with children! Would highly recommend.”
Let’s Leap Childcare
“The Childcare Online Booking System has been a valued addition for our Breakfast and After School Club. It has dramatically cut down on our admin and given our parents much more flexibility, they love it!”
Super Strike Fundraisers Limited