A Must-Have for Parents
Managing busy family schedules can be challenging, especially when coordinating Breakfast and After-School Clubs. An online booking system tailored to these services offers parents a stress-free, efficient solution. Here’s why it’s beneficial:
Ease of Booking Anytime, Anywhere
Gone are the days of paper forms and phone calls. A childcare online booking system allows parents to reserve sessions for afterschool or breakfast clubs for their children anytime, from anywhere. Whether you’re at home, work, or on the go, booking takes just a few clicks.
Simple and Intuitive Dashboard
A slick, easy-to-use dashboard provides parents with all the essential tools at their fingertips. You can quickly view availability, manage bookings afterschool bookings, and even track attendance—all in one place. A clean and straightforward interface ensures even the busiest parents can navigate the system effortlessly.
Flexibility for Changing Schedules
Life is unpredictable, and plans can change. An online booking system makes it easy to adjust bookings without unnecessary hassle. Need to add an extra session or cancel a booking? The process is straightforward, saving time and reducing stress.
Instant Confirmation by emails
When a breakfast club or afterschool club sessions is booked parents receive immediate confirmation of your bookings and reminders to keep track of your child’s schedule. This feature eliminates uncertainty and keeps parents informed every step of the way.
Streamlined Payment Options
Integrated payment systems allow parents to handle fees securely and conveniently, avoiding the hassle of cash or bank transfers.
After school and Breakfast Club Sessions setup
Streamline Your Childcare Management with Capacity-Capped Online Booking
Our childcare online booking software is purpose-built to handle multiple sessions effortlessly, with a unique feature to cap capacity—keeping your operations smooth and organized.
Imagine your after-school club runs three overlapping sessions:
- 3:00 PM to 4:00 PM
- 3:00 PM to 5:00 PM
- 3:00 PM to 6:00 PM
While each session may have different durations, you may want to ensure that the total number of children across all sessions doesn’t exceed your set capacity—say, 30 children.
With our software, this is easy to manage. The simultaneous capacity feature is enabled by default, ensuring that when sessions overlap, the total number of bookings never exceeds your specified limit. This guarantees that your staff-to-child ratios and club safety standards remain intact without requiring constant manual checks or adjustments.
This smart functionality not only saves you time but also minimizes errors, giving you the confidence to focus on delivering exceptional care. Whether you’re running Breakfast Clubs, After-School Clubs, or any other childcare service, our system adapts to your unique requirements.
Start simplifying your childcare booking process while maintaining full control of session capacities—experience how our tailored software can transform your club’s operations today!
Working with breakfast clubs & after school clubs for over 10 years
Daily Registers & Sign-In
Registers and sign-in sheets are automatically generated daily. These can be fully customized to display specific information such as medical conditions, allergies, or other key details. You can also set up flags to highlight any critical updates.
The system offers two versions of the sign-in register:
- Electronic Version: Provides advanced features like managing drop-ins or automatically applying late fees for afterschool clubs.
- Printable Version: Ideal for those who prefer a physical copy.
Combining Registers
If multiple sessions overlap (e.g., breakfast clubs and afterschool clubs), the system can seamlessly combine the registers into one. Whether using the electronic or print register, you’ll have the flexibility to view a unified register that consolidates all overlapping sessions.
Walking Buses
Need to pick up children from school to bring them to your club? CoB simplifies this process by automatically assigning bus places and notifying parents when the bus is full.
Paperless Invoicing & Statements
– Parents receive invoices for bookings directly via email.
– Parents can also access and reproduce booking invoices through their account statements, ensuring easy tracking of payments.
Cut-Off Dates
To manage staffing requirements effectively for breakfast or after-school clubs, you can control how many days in advance parents are allowed to book or cancel. This ensures better capacity management.
Handling Drop-Ins
Occasionally, parents forget to book or need last-minute childcare. The electronic sign-in system simplifies managing drop-ins by:
– Allowing you to add a child quickly.
– Automatically applying an “on-the-day” rate to the parent’s account.
Applying Late Fees
Late pickups can be a common challenge, especially in after-school clubs. For example:
– A parent booked until 4:30 PM but arrives at 5:00 PM.
– You can set late fees for specific sessions, which will automatically be applied to the parent’s account via the electronic register.
Discounting Sessions
Promote your club with a variety of discount options, such as:
– Early booking discounts (e.g., X days or weeks before the session).
– Term-specific discounts (e.g., book by a certain date).
– Automatic sibling discounts.
– Staff discounts.
– Promotional codes, available as a percentage or fixed value.
Wait Lists
When a session reaches capacity, parents will see it marked as “Full.” Alternatively, you can enable a “Wait List” option, allowing parents to add their names and await confirmation.
Managing Multiple Locations
– There’s no limit to the number of locations you can manage.
– Assign location managers who will only have access to booking information, registers, and parent/child data relevant to their location.
Fine-Tuning Sessions
If your capacity needs vary (e.g., fewer children on Fridays), you can adjust the capacity for any specific session or day.
Weekend Options
By default, bookings are limited to weekdays, but you can enable Saturday and Sunday bookings with a simple toggle in the system settings.
Mail Merge for Marketing
Market your club effectively with the built-in mail merge feature:
– Filter options allow you to create targeted email lists.
– Add attachments to emails for additional resources or promotions.
– Track statistics, including email opens and reads, to measure engagement.
Ultimately, a childcare online booking system enhances convenience, saves time, and provides peace of mind. For busy parents relying on Breakfast and After-School Clubs, having a streamlined solution to manage bookings ensures more time for what truly matters—your family.
This efficient, user-friendly system is a game-changer for modern parenting. If you’re ready to simplify your childcare needs, explore how an online booking system can work for you today!