Childcare childcare online booking software data

Features of CoB

The all in one Childcare Booking System

Streamline your out-of-school club management with our all-in-one childcare online booking system. Designed specifically for wraparound care, including afterschool clubs, breakfast clubs, and holiday clubs, our platform helps you save up to 90% of your admin time.

Simplify bookings, manage payments, and stay organized effortlessly, so you can focus on delivering exceptional care for children and families.

The Complete Online Childcare Booking System

Childcare Online Booking (CoB) is the ultimate all-in-one solution for managing your out-of-school clubs. Whether you’re organizing wraparound care, extracurricular activities, breakfast or after-school clubs, school trips, or even school dinners, CoB has you covered—with no hidden costs or extras. We charge a small monthly percentage of your bookings, which includes setup, training, support, and updates.

All features are included for every user in one straightforward package. Our platform is secure, OFSTED-compliant, and GDPR-compliant, ensuring peace of mind for you and your parents.

With over 10 years of development in collaboration with schools, clubs, and nurseries, we’ve created software that truly ticks all the boxes.

CoB is available online 24/7, allowing parents to conveniently book childcare from their mobile devices or desktop computers—while helping you save up to 90% of your daily administrative workload.

Got questions? We’re here to help—contact us anytime!

Sample print register page – features medical / allergy information & any set flags shown in red.

Documentation & going digital

Contract reminders are automatically emailed at the end of the month, ad-hoc bookings confirmations are sent to confirm a parent booking.
Choose electronic sign-in and you’ll be able to maintain historical information (useful for OFSTED) and automatically take care of those unexpected drop-ins.
Keep track of daily session numbers, instantly view/print registers and view medical/allergy information along with any other data you want to see.
Access over18 reports are available to show attendence and finance reporting. You also have the ability to export any data table in to Excel.
Powerful feature rich electronic sign-in register. Click here to take a closer look at electronic sign-in.
Safeguarding incident/accident – quickly and accurately allows staff to record incidents.

Taking care of sessions

Set a daily capacity, share your capicity across other linked sessions
Set a contract rate, sibling discount and staff rate
Configure Early booking discounts
Set a cut off date and time for parent bookings
Fine tune sessions on a daily basis
Restrict bookings by age/year group
Specify whether parents can cancel using cut off days & time
Request payment via BACS, Online Payment, Childcare Vouchers or Tax Free Vouchers and more.
Add late fees and charge different rate for on the day bookings
Set up buses to control capacity at different locations

Powerful, configurable session options

Childcare online Booking App - iphone / Android

Mobile friendly, just like an App

24/7 Parent booking

Mobile friendly. We see over 80% of bookings made on a mobile device
Just 2 clicks for parents to make a booking
Multiple payment types available including Childcare Voucher, Card Payments, Tax Free Vouchers, BACS and support for payment gateways such as PayPal, Stripe, WorldPay, Opayo (sagepay) and PaymentSense.
Statement balance and booking summary are clearly visible on the parent dashboard. PDF invoices can be accessed from their statement
Paperless invoicing, parent’s automatically receive booking confirmation and invoices
If the session is full parents can add their name to a wait list
Promotional codes can be applied at checkout
Mobile version works just like a Childcare online Booking App
Full 7 day week can be enabled, ideal for holiday club support