Manage time efficiently, handle late fees effortlessly, track multiple sign-ins, and add unexpected children seamlessly—all from CoB’s powerful electronic registers. Simplify fee management and streamline your daily operations with one of our most advanced features!
The electronic sign-in feature is one of the most powerful tools in the Childcare Online Booking system. With a mobile device like a tablet or a computer, staff can effortlessly sign children in and out of the daily register. Additionally, the e-sign register makes it simple to add unexpected children to the register, with any associated fees automatically applied to the parent’s account.
This feature also supports the creation of late fees, enabling you to efficiently apply penalties to parent accounts when necessary. For added convenience, parents can use an electronic signature to sign their children in, streamlining the process further while maintaining security and accuracy.
The Register
The electronic register displays the expected sign-in and sign-out times, automatically recording the actual times when a child is signed in or out. These times can be easily amended if needed. Each row includes the option to add notes or quickly mark a child as ‘not coming’ for the day.
If Late Fees are enabled, they can be applied quickly and seamlessly during the sign-out process, ensuring accurate and efficient fee management.
Options
At the base of the register are the options to multiple sign-in / out and Add a child to register. Adding a child will automatically apply a fee to the parent’s account. The fee will be the standard rate unless an ‘on the day rate‘ is set.
E-sign Report
All the information recorded on the daily e-sign registers is recorded. You can retrieve historical information right from when you first started.
Why use electronic sign in systems for schools or clubs
Our electronic sign-in/out system streamlines operations, enhances security, and improves the overall experience for both staff and parents, making it an invaluable tool for modern childcare facilities.
1. Enhanced Security and Accuracy
Real-time Monitoring: Tracks who is entering and leaving the facility in real-time.
Error Reduction: Reduces the chances of manual errors or missed entries in traditional paper logs.
Authorized Access Only: Ensures only authorized individuals (parents, guardians, or authorized pickups) can sign a child in or out.
2. Time Efficiency
Quick Sign-in/Out: Electronic sign in / out, speeds up the process compared to paper logs, especially during busy times.
Automated Records: Eliminates the need for staff to manually record or verify sign-ins/outs.
3. Improved Record Keeping
Centralised Data: Stores all electronic sign-in/out data in one place for easy access.
Audit Trails: Provides detailed logs of times, dates, and individuals involved.
Compliance: Ensures accurate record-keeping for regulatory or licensing requirements.
Take notes: Record notes quickly and one press ‘Not Coming’.
4. Staff Benefits
Focus on Care: Frees staff from administrative tasks, allowing them to focus on childcare.
Attendance Tracking: Provides automatic attendance records for staffing and planning purposes.
Late Fees: Add late fees to a parents account with ease.
Add to Register: Add a child to a register and automatically charge the parent.
5. Emergency Preparedness
Instant Headcounts: Quickly determine which children are in the facility during emergencies.
Contact Information Access: Recall emergency contact details.
6. Eco-Friendly
Paperless Operation: Reduces the need for paper logs, contributing to a more sustainable operation.
7. Billing and Reporting
Automatic Billing Integration: Can tracks attendance and generates billing based on actual hours.
Custom Report: Daily reports are generated and all historial session data is retained.
Print Register
The electronic sign in / out works along the daily register which is designed to be printed as it can contain sensitive information, for more information on the print register and how to customise it click the print: Childcare Print Register for Safety and Efficiency